Organizations are looking for better options to mitigate compliance issues and improve the flow of information in clinical research trials. One such option that allows for more outcome-based research is a clinical trial management system (CTMS). Of course, there are factors that will allow the smooth operation of a CTMS, including choosing an appropriate software system and clinical trial management system training for staff members.
What is a Clinical Trial Management System?
A CTMS can be best described as a software system used by biotechnical and pharmaceutical companies to administer clinical trials in clinical research. CTMS performs several functions including patient management, compliance, finances, documentation and data sharing across organizations.
Steps for a Successful Clinical Trial Management System
In order to ensure a smooth clinical trial management system, you have to ensure the following steps.
Choose a CTMS that suits your organization’s needs
The first and foremost step is choosing the best CTMS or best EDC systems for clinical trials as both can be used in tandem. There are a few considerations that will help you decide on the best system to suit your company’s needs.
You should start off by defining the purpose of the purchase. You should then consider the cost, and stakeholder approval before deciding on the right product. Ideally, a CTMS should have the following characteristics. However, they will differ depending on the nature of your institution.
It should be able to easily integrate with electronic medical records (EMRs) and institutional review board (IRB) Systems. Secondly, the CTMS you choose should be compliant with the requirements imposed by HIPAA. It should also allow you robust reporting, easier management of data as well as better, more advanced patient recruitment and financial management features.
Clinical Trial Management System Training
If you look at the pros and cons of adopting a CTMS, the biggest impediment to its success is that people aren’t aware of how to use it. This is a common issue given that the surge of digital media has only recently begun. Employees who are still technologically challenged may have a hard time adjusting to the system when they are accustomed to doing things manually.
This is why it is important that your employees and managers have access to clinical trial management system training. Equipping staff with the knowledge to use CTMS is the only way your system can integrate well in your organization and offer the benefits it is supposed to.
You should carefully map out training sessions to make this a knowledgeable experience. First of all, your staff should understand the importance of CTMS. Educating them on that will ensure they understand how to use it for your institution’s respective needs. Then you can go on to delivering information about how to use it, explaining the benefits to staff simultaneously.
Looking for CTMS?
Clinical Pursuit offers tailored Clinical Trial Management Systems to streaming clinical trials for your organization. Easy to use and integrate, this is the software that will bring about positive changes for your research management, financial management and overall coordination.